GDPR-Compliant Project Management

Project management tools contain a detailed record of who is working on what, when, and with whom, effectively mapping your organisation's operations. This data can reveal business strategy, employee performance patterns, and client relationships. Under GDPR, keeping this information with a European provider ensures it is protected by EU law and cannot be accessed by non-EU authorities.

GDPR Compliance Checklist

1 Data stored in EU/EEA
2 Data Processing Agreement available
3 GDPR-compliant privacy policy
4 Right to data portability
5 Right to erasure (right to be forgotten)
6 Data breach notification procedures
7 User anonymization or deletion features to handle employee offboarding and right-to-erasure requests
8 Time tracking and activity logs stored in EU with configurable retention periods
9 Granular access controls so sensitive project data is only visible to authorized team members

Compliant Products (5)

OpenProject screenshot
OpenProject logo

OpenProject

Open source project management for teams

Free
Berlin
🇩🇪🇪🇺
GDPRDPA
Open Source
Taiga screenshot
Taiga logo

Taiga

Open source agile project management

Free
Madrid
🇪🇸🇪🇺
GDPRDPA
Open Source
Stackfield screenshot
Stackfield logo

Stackfield

German encrypted collaboration for teams

From €11/mo
Munich
🇩🇪
GDPRISO 27001DPA
Teamleader screenshot
Teamleader logo

Teamleader

All-in-one CRM, project management, and invoicing from Belgium

From €25/mo
Ghent
🇧🇪🇪🇺
GDPRISO 27001DPA
MeisterTask screenshot
MeisterTask logo

MeisterTask

Intuitive task and project management made in Germany

Free
Munich
🇩🇪
GDPRISO 27001DPA

What Makes a Project Management GDPR Compliant?

Do project management tools really contain personal data under GDPR?
Absolutely. Project management platforms store employee names, email addresses, work assignments, time tracking data, performance indicators, comments, and often file attachments. This data can reveal working patterns, productivity levels, team hierarchies, and individual contributions, all of which constitute personal data under GDPR. Time tracking records linked to specific employees are particularly sensitive as they relate to employment monitoring. Your project management tool likely holds a detailed operational map of your organization.
We use Jira with an EU data residency option. Is that sufficient?
Atlassian (which owns Jira) is an Australian-US company listed on NASDAQ and subject to both Australian and US legal frameworks. While Atlassian offers EU data residency for Jira Cloud, the company can still be compelled to provide data access under non-EU legal orders. Additionally, some Atlassian services and support functions may process data outside the EU data residency boundary. A European project management tool operated by an EU-incorporated company provides cleaner GDPR compliance with no extraterritorial jurisdiction concerns.
How do European PM tools handle employee data when someone leaves the company?
Under GDPR, former employees have the right to request erasure of their personal data. European project management tools typically offer features to anonymize or delete a user's personal data while preserving project history. This might mean replacing a departed employee's name with a generic identifier in task histories while removing their profile data. Some tools provide configurable retention policies that automatically anonymize user data after a set period. This is easier to implement with a provider that understands GDPR natively.

Get Started

OpenProject

Open source project management for teams

Try OpenProject

Taiga

Open source agile project management

Try Taiga

Stackfield

German encrypted collaboration for teams

Try Stackfield

Teamleader

All-in-one CRM, project management, and invoicing from Belgium

Try Teamleader

MeisterTask

Intuitive task and project management made in Germany

Try MeisterTask

Looking for Alternatives?

Alternatives to Notion

EU-hosted replacements for Notion
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EU-hosted replacements for Jira
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EU-hosted replacements for Trello
Alternatives to Asana

EU-hosted replacements for Asana
Alternatives to ClickUp

EU-hosted replacements for ClickUp
Alternatives to Airtable

EU-hosted replacements for Airtable
Alternatives to Basecamp

EU-hosted replacements for Basecamp
Alternatives to Smartsheet

EU-hosted replacements for Smartsheet
Alternatives to Coda

EU-hosted replacements for Coda

Where These Products Host Data

🇩🇪 Software in Germany

Bundesdatenschutzgesetz (BDSG)
🇪🇸 Software in Spain

Ley Orgánica 3/2018 (LOPDGDD)
🇧🇪 Software in Belgium

Data Protection Act of 30 July 2018

Other GDPR-Compliant Categories

GDPR-Compliant File Storage & Sync

Discover GDPR-compliant European file storage alternatives to Google Drive and Dropbox. Keep your data in the EU.
GDPR-Compliant Email Hosting

Find European email hosting providers with end-to-end encryption and GDPR compliance. Secure alternatives to Gmail and Outlook.
GDPR-Compliant Cloud Hosting & IaaS

European cloud hosting and IaaS alternatives to AWS, Azure, and Google Cloud with full EU data residency.
GDPR-Compliant Team Collaboration

GDPR-compliant European alternatives to Slack, Teams, and Zoom for secure team collaboration and messaging.

Related Pages

All Project Management

Browse all project management products
OpenProject

Open source project management for teams
Taiga

Open source agile project management
Stackfield

German encrypted collaboration for teams
Teamleader

All-in-one CRM, project management, and invoicing from Belgium
MeisterTask

Intuitive task and project management made in Germany